Terms of Service

Effective date: 2026-05-08

These Terms of Service explain the rules that apply when you access or use SessionBrief’s website, application, and related services.

For the purposes of these Terms, “SessionBrief,” “we,” “us,” and “our” refers to Xandaverse LTD, registered in England and Wales, with registered address at 71 - 75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

By creating an account, accessing SessionBrief, or using the service, you agree to these Terms. If you do not agree, you must not use SessionBrief.

1. What SessionBrief does

SessionBrief is a post-session workflow tool for coaches and professional service providers.

SessionBrief helps users turn submitted notes, files, or audio into structured drafts such as session summaries, follow-up drafts, action items, and client context for user review.

SessionBrief is not an AI coach. It does not replace professional judgement, coaching judgement, clinical judgement, legal advice, medical advice, financial advice, or professional supervision.

You are responsible for reviewing, editing, approving, and deciding how to use any output generated by SessionBrief.

2. Eligibility

You must be legally able to enter into a binding agreement to use SessionBrief.

If you use SessionBrief on behalf of a company, coaching practice, or other organisation, you confirm that you have authority to bind that organisation to these Terms.

You must not use SessionBrief if you are prohibited from doing so under applicable law.

3. Your account

You are responsible for maintaining the confidentiality of your login credentials and for all activity under your account.

You agree to provide accurate account information and keep it up to date.

You must notify us promptly if you believe your account has been accessed without permission.

We may suspend or restrict access to your account if we reasonably believe your account has been compromised, misused, or used in breach of these Terms.

4. Google sign-in

SessionBrief may allow you to sign up or sign in using Google.

If you use Google sign-in, we may receive basic account information such as your name, email address, profile image, and Google account identifier, depending on the permissions granted by Google.

Google sign-in is used for authentication and account management. SessionBrief does not request access to Google Drive, Gmail, Google Calendar, or other sensitive Google services unless clearly introduced as a separate feature in the future and authorised by you.

Your use of Google services remains subject to Google’s own terms and policies.

5. User-submitted content

You may submit notes, files, audio, client information, session context, follow-up drafts, action items, and other content to SessionBrief.

You retain ownership of your submitted content.

You grant SessionBrief a limited right to host, process, transmit, display, and use your submitted content only as needed to provide, operate, secure, support, and improve the service.

You are responsible for ensuring that:

• You have the right and authority to submit the content.
• You have provided any required notices to clients or third parties.
• You have obtained any required consent or permission.
• Your use of SessionBrief is appropriate for your professional, legal, ethical, and data-protection obligations.
• You do not submit unnecessary sensitive information.

You must not submit content that is unlawful, abusive, infringing, deceptive, harmful, or that you do not have the right to process.

6. AI-generated outputs

SessionBrief may generate summaries, drafts, action items, client context, and other workflow outputs using AI systems and related infrastructure.

All generated outputs are drafts for your review.

You are responsible for checking the accuracy, appropriateness, tone, confidentiality, and professional suitability of any generated output before using it.

SessionBrief does not guarantee that generated outputs will be complete, accurate, error-free, suitable for a specific client, or appropriate for every professional context.

Nothing should be sent to a client or used in your professional practice without your review and approval.

7. Acceptable use

You must use SessionBrief lawfully and responsibly.

You must not:

• Use SessionBrief for unlawful, harmful, abusive, fraudulent, or deceptive purposes.
• Upload content you do not have the right to process.
• Upload malware, viruses, or harmful code.
• Attempt to access accounts, systems, data, or areas of the service without permission.
• Interfere with, overload, disrupt, or damage the service.
• Reverse engineer, scrape, copy, or exploit the service except as permitted by law.
• Use SessionBrief to build, train, or improve a competing product or service.
• Resell, sublicense, or provide access to SessionBrief without our written permission.
• Misrepresent AI-generated outputs as independently verified professional advice.
• Use SessionBrief as a medical, legal, financial, clinical, safeguarding, emergency, or crisis decision-making tool.
• Submit content that infringes intellectual property, privacy, confidentiality, or other rights.
• Use SessionBrief in a way that violates professional duties, confidentiality obligations, or applicable data-protection law.

We may suspend or restrict access if we reasonably believe you have breached these acceptable use rules.

8. Client and coaching data

SessionBrief is designed for confidentiality-conscious post-session workflows, but it does not remove your responsibilities to your clients.

You are responsible for deciding what client information to submit, how to describe clients, and whether submitted information is appropriate for processing.

Where you submit personal data about clients or third parties, you are responsible for ensuring that you have a lawful basis, authority, consent, notice, or other appropriate justification for doing so.

SessionBrief may act as a processor for some customer-submitted client data and as a controller for account, billing, security, analytics, and service administration data. These roles may depend on the context of processing. The ICO explains that controllers determine the purposes and means of processing, while processors act on behalf of a controller.

9. Subscriptions, billing, and usage limits

SessionBrief may offer free and paid plans.

Paid plans may include limits such as sessions per month, active clients, follow-up emails, seats, storage, processing volume, or other usage allowances.

By purchasing a paid plan, you agree to pay the applicable fees shown at the time of purchase.

Billing may be handled by a third-party payment provider. Payment processing may be subject to that provider’s own terms.

Unless stated otherwise:

• Fees are charged in advance.
• Subscription fees may renew automatically.
• You are responsible for keeping payment details current.
• We may restrict or downgrade access if payment fails or your subscription expires.
• Plan features, limits, and pricing may change, but changes will not apply retroactively to a period you have already paid for unless required by law or clearly stated.

10. Free trials and free plans

SessionBrief may offer a free plan, free trial, or promotional access.

We may change, limit, suspend, or withdraw free access at any time, subject to applicable law.

Free plans may include usage limits, feature restrictions, branding, or reduced support.

11. Service availability and changes

We aim to provide a reliable service, but we do not guarantee uninterrupted, error-free, or always-available access.

The service may be unavailable due to maintenance, updates, infrastructure issues, provider outages, security incidents, or circumstances outside our reasonable control.

We may improve, modify, suspend, or discontinue parts of SessionBrief over time.

Where practical, we will try to provide reasonable notice of material changes that significantly affect paid users.

12. Intellectual property

SessionBrief, including its software, design, branding, workflows, user interface, documentation, and underlying technology, is owned by us or our licensors.

These Terms do not transfer ownership of SessionBrief or its intellectual property to you.

You may use SessionBrief only as permitted by these Terms.

You must not copy, modify, distribute, sell, lease, reverse engineer, or create derivative works from SessionBrief unless allowed by law or agreed by us in writing.

13. Feedback

If you provide ideas, suggestions, comments, or feedback about SessionBrief, you allow us to use them without restriction or compensation.

We are not required to treat feedback as confidential.

14. Privacy and data protection

Our Privacy Policy explains how we collect, use, store, and share personal information.

By using SessionBrief, you agree that we may process personal information as described in our Privacy Policy.

Where applicable, you are responsible for ensuring that your use of SessionBrief complies with data-protection laws and your own professional obligations.

If a separate data processing agreement is required for your organisation, contact us.

15. Confidentiality

Both you and SessionBrief may have access to confidential information.

You agree not to disclose confidential information received through the service except as permitted by these Terms, required by law, or authorised by the relevant party.

Confidential information does not include information that is publicly available, already known without restriction, independently developed, or lawfully received from another source.

16. Third-party services

SessionBrief may rely on third-party services, including hosting, authentication, database, AI processing, payment, email, analytics, and error-monitoring providers.

We are not responsible for third-party services that we do not control.

Your use of third-party services may be subject to separate terms and policies.

17. Disclaimers

SessionBrief is provided on an “as is” and “as available” basis.

To the fullest extent permitted by law, we disclaim all warranties, representations, conditions, and guarantees, whether express or implied, including warranties of merchantability, fitness for a particular purpose, non-infringement, accuracy, availability, and reliability.

We do not guarantee that:

• The service will always be available or error-free.
• AI-generated outputs will always be accurate, complete, appropriate, or suitable.
• The service will meet every professional, regulatory, legal, or client-specific requirement.
• The service will replace your own judgement, review, or professional responsibilities.

18. Limitation of liability

Nothing in these Terms limits or excludes liability where it would be unlawful to do so, including liability for death or personal injury caused by negligence, fraud, or fraudulent misrepresentation.

To the fullest extent permitted by law, SessionBrief will not be liable for:

• Loss of profits
• Loss of revenue
• Loss of business
• Loss of goodwill
• Loss of anticipated savings
• Loss or corruption of data
• Indirect, incidental, special, consequential, or punitive damages

To the fullest extent permitted by law, our total liability arising out of or relating to the service or these Terms will be limited to the amount you paid to SessionBrief for the service in the three months before the event giving rise to the claim, or £100 if you have not paid any fees.

19. Indemnity

You agree to indemnify and hold SessionBrief harmless from claims, losses, liabilities, damages, costs, and expenses, including reasonable legal fees, arising from:

• Your use of SessionBrief
• Your submitted content
• Your breach of these Terms
• Your violation of law or professional obligations
• Your infringement of third-party rights
• Your use of generated outputs

This clause applies to the fullest extent permitted by law.

20. Suspension and termination

You may stop using SessionBrief at any time.

We may suspend or terminate your access if:

• You breach these Terms
• Payment fails
• We reasonably suspect misuse, abuse, or security risk
• We are required to do so by law
• Continued access could create risk for SessionBrief, users, clients, or third parties

After termination, your right to use SessionBrief ends.

Certain provisions, including those relating to intellectual property, confidentiality, disclaimers, liability, indemnity, and payment obligations, will continue after termination where appropriate.

21. Changes to these Terms

We may update these Terms from time to time.

If changes are material, we may notify users by email, in-app notice, or another appropriate method.

The updated Terms will be posted on this page with a revised effective date.

Your continued use of SessionBrief after the updated Terms take effect means you accept the updated Terms.

22. Governing law and jurisdiction

These Terms are governed by the laws of England and Wales.

The courts of England and Wales will have exclusive jurisdiction over disputes arising from or relating to these Terms, except where applicable law gives you mandatory rights to bring a claim elsewhere.

23. Contact

If you have questions about these Terms, contact us at:

Email: hello@sessionbrief.com

Postal address:
Xandaverse Ltd
71 - 75 Shelton Street
Covent Garden
London
WC2H 9JQ
United Kingdom